Booking Conditions

• Guided and Self-Guided trips require a $500 deposit per person per trip.
• Private Guided trips require 25% of the total cost as a deposit per person perPrivate Guided trips require 25% of the total cost as a deposit per person per trip.
• Final payment is due 90 days prior to the start date of your trip.
• Bookings within 90 days of the trip start date must pay the deposit upon sign-up, and the final balance once accommodations have been confirmed.
• Prices are quoted in US Dollars and all payments must be made as such.
• Late arrivals and early departures from any trip are not refundable.
• There is a $125 per person late booking fee for signing up 60 days or less from departure.
• There is a $125 per person fee to cancel a guest and transfer that booking to a new guest.
• There is a $125 fee per person to change the trip start date after accommodations are confirmed; this fee increases to 10% of the trip cost if requested within 90 days of the existing trip start date.
• Any change requested within 90 days of the trip start date will incur an additional fee of $50 per person. This fee applies regardless of whether we can fulfill your request or not. (i.e. hotel change, room change, etc.).
• Requests that alter our standard itineraries will incur a larger fee calculated on a case-by-case basis.

Cancellation / Postponement Policy

We understand that things happen, and circumstances arise prompting a cancellation or postponement of an upcoming trip. In the event you need to cancel or postpone your trek Ryder-Walker must receive a written notice of cancellation or postponement sent by email to adventure@ryderwalker.com. A trip leader may cancel or postpone for the entire group. Your notice is effective when you receive a written email receipt from Ryder-Walker confirming cancellation or postponement.

Guided and Self-Guided Trips

• Cancellations / Postponements within 15 days after booking receive a full refund unless booked within 90 days of trip start date.
• Cancellations / Postponements made between 16 days after booking and 90 days before the trip start date will result in a $125 cancellation fee per person. The remaining balance will be converted into a travel credit for a future booking with Ryder-Walker and must be applied to a Ryder-Walker trip within two years after the original trip date. This credit is non-refundable (use it or lose it).
• Cancellations / Postponements between 90 and 46 days prior to trip start date forfeit 25% of amount paid to date. The remaining balance paid to date will be converted to a travel credit and must be applied to a Ryder-Walker trip within 2 years after the original trip date. This credit is non-refundable (use it or lose it).
• Cancellations / Postponements 45 days or less before the trip start date forfeit 100% of amount paid to date.

Private Guided Trips

• Cancellations / Postponements up to 90 days prior to trip departure: forfeit deposit amount equal to 25% of the cost. The remaining balance will be converted into a travel credit for a future booking with Ryder-Walker and must be applied to a Ryder-Walker trip within 2 years after the original trip date. This credit is non-refundable (use it or lose it).
• Cancellations / Postponements within 90 days of the trip departure: forfeit 100% of the total cost.

Cancellation due to Force Majeure*

Certain circumstances may require Ryder-Walker to cancel a trip. We will not cancel less than 45 days prior to departure except due to Force Majeure, unusual or unforeseen circumstances outside Ryder-Walker’s control. If Ryder-Walker cancels a trip for any reason other than at the client’s request, clients will have either of the following options:

• Transfer the booking to another trip and pay any difference in price between the originally purchased trip and that of a more expensive trip; or receive a refund of the difference if the originally purchased trip is more expensive than the one transferred to.
• Receive a travel credit for any money paid to be used for a future booking with Ryder-Walker and must be applied to a Ryder-Walker trip within 2 years after the original trip date. This credit is non-refundable (use it or lose it).

Ryder-Walker is not responsible or liable for any incidental costs, expenses or consequential losses incurred because of cancellation or postponement.

ALL REFUNDS AND CREDITS ARE CONDITIONED ON RYDER-WALKER’S RECEIPT OF A REFUND OR CREDIT FOR EXPENSES OF YOUR TRIP THAT RYDER-WALKER HAS PRE-PAID (TO HOTELS AND OTHER THIRD-PARTY VENDORS). IN CASES WHERE RYDER-WALKER RECEIVES NO REFUND OR CREDIT, OR ONLY A PARTIAL REFUND OR CREDIT, FROM ONE OR MORE THIRD PARTY VENDOR, YOUR REFUND OR CREDIT WILL BE REDUCED PROPORTIONATELY.

*“Force Majeure” means any circumstances beyond Ryder-Walker’s reasonable control including, but not limited to, acts of God or nature, war, curtailment or interruption of transportation, facilities, strikes and/or labor dispute or the imminent threat thereof, threats or acts of terrorism or similar acts, disease, shelter at home orders, quarantine orders, global health emergencies, viruses, epidemics, pandemics, travel restrictions or limitations, government or regulatory actions, significant change in economic conditions, mandatory office and business closures, full or partial lockdowns of cities, towns or other areas, governmental or international agency travel advisory or warning, airline or other travel restrictions, widespread public fear and panic that impacts travel, civil disturbance or unrest, host destination partner’s cancellation or inability or refusal to implement the trip as agreed to with Ryder-Walker, or any other event or circumstances beyond Ryder-Walker’s control, whether similar or dissimilar, which, in Ryder-Walker’s reasonable and sole judgment, would tend to make it commercially or otherwise impracticable (from a safety, health, logistical, economic, or financial standpoint), inadvisable, difficult or onerous, illegal or impossible for Ryder-Walker or its partners to perform their obligations under this agreement or have a significant adverse impact on Ryder-Walker.

In consideration of being allowed to use the facilities and participate in programs and events (“Programs”) operated by Ryder Walker Alpine Adventures, Inc. its owners, affiliates, operators, employees, contract staff, agents, and officers (collectively “Host”) the undersigned Participant , and the Participant’s parent(s) or legal guardian(s) if the Participant is a minor, do hereby agree, to the fullest extent permitted by law, as follows:

1. TO HOLD HARMLESS, INDEMNIFY AND WAIVE ALL CLAIMS that they have or may have against the Host arising out of the Participant’s participation in the Programs, including but not limited to travel to and from the Programs, luggage transfers and the use of any equipment provided by the Host (“Equipment”): The Participant and his/her Parents or legal guardian(s) specifically understand that they are releasing any and all claims that arise or may arise from any negligent acts or conduct of the Host, its owners, affiliates, operators, employees, agents, and officers, to the fullest extent permitted by law. However, nothing in this Agreement shall be construed as a release for conduct that is found to constitute gross negligence or intentional conduct; PARTICIPANT UNDERSTANDS THAT THERE ARE SIGNIFICANT INHERENT RISKS IN ALL ASPECTS OF THE PROGRAMS. Risks include but are not limited to Equipment failure and/or malfunction; Participant’s own negligence, negligence of other participants, equipment failures, attack or encounter with animals, reptiles and/or insects, weather, environmental and other conditions which may impair my ability or judgment, etc.
2. TO ASSUME ALL RISKS of participating in the Programs and using the Equipment, knowingly and freely, including but not limited to those risks expressly stated in Section 1, above. The Participant and his/her Parents or legal guardian(s) understand that there are inherent risks of participating in the Programs and using the Equipment, which may be both foreseen and unforeseen and include serious physical injury and death;
3. TO RELEASE the Host from any and all liability for any loss, damage, injury, death, or expense that the Participant (or his/her next of kin) may suffer, arising out of participation in the Programs and use of the Equipment, including while receiving instruction and or training; and
4. TO INDEMNIFY the Host, its owners, affiliates, operators, employees, agents, and/or officers, from all liability for any loss, damage, injury, death, or expense (including without limitation all claims for monetary loss and property damage with regard to luggage transfers) that the Participant (or his/her next of kin and/or legal guardians) may suffer, arising out of participation in Programs and use of the Equipment.

Arbitration

The Participant, and the Participant’s parent(s) or legal guardian(s), if Participant is a minor, hereby agree to submit any dispute arising from participation in the Programs to binding arbitration. Submission shall be unlimited. For such disputes, there shall be a three-member arbitration panel, consisting of two partyappointed arbitrators (one arbitrator to be appointed by each party) and one neutral arbitrator (collectively, the “Panel”), to be chosen by the party-appointed arbitrators. The neutral arbitrator shall be an officer or director of any entity that operates a similar adventure travel enterprise in the United States. In the event that the two party-appointed arbitrators are not able to agree on a third, neutral arbitrator, the neutral arbitrator shall be appointed by the San Miguel County District Court, utilizing the selection criteria for the party-appointed arbitrators, and the parties shall share equally the costs associated with the neutral arbitrator. The arbitration proceeding shall proceed in San Miguel County, Colorado and shall be governed by Colorado’s Uniform Arbitration Act. The Panel shall establish a reasonable and appropriate discovery schedule to expeditiously resolve this matter. As a threshold matter, the Panel shall confirm whether the Waiver and Release contained in the Agreement are enforceable under applicable law.

Photography/ Videography Release

Participant hereby grants the Host, its representatives, employees, successor and assigns the right to take photography and video of Participant in connection with in the Programs. Participant hereby authorizes the Host to copyright, use, and publish the same in and/or any other form of media. Participant hereby agrees that the Host may use such photographs and video of Participant for any lawful purpose, including but not limited to publicity, illustration, advertising, and Web content. I expressly waive any right of compensation for use of my image.

Personal Responsibility

The Participant and the Participant’s parents or legal guardians if Participant is a minor, certifies that he/she has no physical or mental condition that precludes him/her from participating in the Programs and that he/she is not participating against medical advice.

If helmets or other Equipment or safety measures are recommended for use while participating in the Programs, and Participant chooses not to abide by such measures, results and he/she will not be allowed to participate in the activity and if he/she participates anyway, he/she does so at his/her own risk and accepts full responsibility for any injury that results.

The Participant understands that his/her participation in the Programs is voluntary and further understands that he/she has the opportunity to inspect the Equipment and Program location before any participation.

The Participant understands the he/she is obligated to follow the rules of the Programs and that he/she can minimize his/her risk of injury by doing so and through the exercise of common sense and by being aware of his/her surroundings.

If, while participating in the Programs, the Participant observes any unusual hazard, which he/she believes jeopardizes his/her personal safety or that of others, he/she will remove himself/herself from participation in the Programs and immediately bring said hazard to the attention of the Host.

To the extent that any portion of this Agreement is deemed to be invalid under the law of the applicable jurisdiction, the remaining portions of the Agreement shall remain binding and enforceable to the extent permitted by law.

I agree to Ryder-Walker Booking Conditions & Cancellation Policy on behalf of each guest I'm making this booking for.* Required!

I have read and understand the Release of Liability, Waiver of Claims, Indemnification, and arbitration Agreement and I am aware that by accepting this agreement I have given up substantial rights. I accept this agreement freely and voluntarily.* Required!